Long-term Residence Permit – Other Educational Activities
A long-term residence permit is a residence permit intended for third country nationals who want to reside in the Czech Republic for a specific purpose for more than one year.
GENERAL INFORMATION
APPLICATION
EXTENSION
If you intend to stay in the Czech Republic for more than 90 days for educational activities that do not fall under the long-term residence permit for the purpose of study, you can apply for a long-term residence permit for other educational activities.
This includes, for example:
- Studying at a secondary school, conservatory, or higher vocational school outside of an exchange program
- Education in a non-accredited study program at a university in the Czech Republic
- Education at a branch of a university that is not accredited in the Czech Republic but is accredited in another EU member state
- Post-secondary school, language, or professional courses or programs
- Study visits and other educational courses or programs
How long is this residence permit valid for?
It is issued usually for up to 1 year.
What does this type of residence permit look like?
What obligations and restrictions does this residence permit mean?
You must fulfil the purpose of your stay for the whole duration of your residence permit. You must also follow the obligations for foreigners stipulated by law.
What does this residence permit enable you to do?
If you hold a valid residence permit, you can leave and re-enter the Czech Republic repeatedly. You can also travel within the Schengen Area without a visa.
Who can apply for a long-term residence permit in the Czech Republic?
- Holders of a long-term visa issued for any purpose (except for a long-term visa for the purpose of tolerated stay, a long-term visa for the purpose of seasonal employment, or a special work visa), or
- Holders of a long-term residence permit issued for any purpose (except for a long-term leave-to-remain residence permit when the stay is shorter than 3 years)
If during your long-term residence for the purpose of family reunification in the Czech Republic you wanted to apply for a long-term residence permit for a different purpose (changing the purpose of residence), you can do so only after 3 years of residence in the country, or after reaching 18 years of age, or in the case of a divorce.
How and where can you apply?
Only in person at one of the Ministry of the Interior offices.
When do you have to submit the application?
No later than the last day of validity of your current long-term residence permit or visa, and no earlier than 120 days before it expires.
Information about changing the purpose of stay from another long-term residence can be found here.
During the time when your application is being processed, you are staying in the Czech Republic legally, even if your current residence permit or visa expires (for more information please see the section Fiction of Residence).
What is the administrative fee?
CZK 2,500, 1,000 for minors under 15 years of age.
The administrative fee can only be paid by credit card at the Ministry of the Interior office.
What is the time limit to process the application?
60 days. The time limit is not running if the proceedings are suspended or if there is a legal ground for it.
STEPS TO FOLLOW IN ORDER TO APPLY FOR A RESIDENCE PERMIT IN THE CZECH REPUBLIC:
1. Prepare the necessary documents
In order to apply you will need:
- Application form
- Travel document
- Proof of accommodation
- Proof of funds for the residence (finances)
- Photograph
- Comprehensive medical insurance (information on children under the age of 18 can be found here)
- Proof of participation in the educational activity
Upon request also:
- A proof of payment for the insurance stated on the proof of comprehensive medical insurance
- Medical Report
- Document similar to an Extract from the Penal Register Record, issued by other states where you have resided for a total of six months during the three years preceding your application.
Upon application you must pay an administrative fee 2,500 CZK, 1,000 CZK for minors under 15 years of age.
If you want your application to be processed as soon as possible, you have to provide all the necessary documents already when submitting the application. If your application is incomplete, the Ministry of the Interior can suspend the administrative proceedings, which may lead to prolonging the application processing time (for more information please see the section additions to the application).
However, if there is a time limit for submitting the application stipulated by law and you do not have all the necessary documents yet, submit the application anyway, even though it may be incomplete. As if the time limit expires, your right to reside in the Czech Republic may cease to exist along with it.
Please review the formal requirements that the documents must meet.
2. Fill in the application
You can fill in the application form online. Then print out the filled-in form and sign it.
You can also download a blank application form, print it out and fill it in by hand – it must be filled in legibly, in block capitals, in Latin characters, and in Czech. You can also collect the form free of charge at one of the offices of the Ministry of the Interior.
3. Make an appointment to go to a Ministry of the Interior office
Make an appointment online or by phone beforehand in order to submit your application. Although a timely appointment reservation saves your time, it is not a necessary condition for submitting the application – with no appointment reservation you have to wait for your turn.
The lack of accessible slots in the schedule of appointments does not justify your failure to submit the application in due time. If the closest accessible date of appointment is after your time limit for submitting the application expires (for example your visa-free stay would already have expired), submit the application without prior reservation. For more details see your office’s opening hours (choose the appropriate office according to the location of your reported address) to find out, which is the earliest permissible date that you can appear in person, without having made a prior reservation.
4. Submit the application
You must submit a long-term residence permit application or an application for a new long-term residence permit (changing the purpose of residence) in person at a Ministry of the Interior office.
Are you not sure whether you must submit the application in person? For more information click here.
If you submit the application in person, you will receive a slip confirming the submission and a reference number assigned to your application. You need to know the reference number, for example, to be able to track the state of your proceedings.
If you have submitted your application within the given time limit, during the time when your application is being processed you are staying in the Czech Republic legally, even if your current residence permit or visa expires (for more information please see the section Fiction of Residence). This is the case, with some exceptions, until a final decision on your application is taken. At the Ministry of the Interior offices you can also apply for a certificate confirming permission for your residence (Bridging Visa). A Bridging Visa allows you, for example, to leave the Czech Republic and return again during the time when your application is being processed.
5. Wait for the decision
The Ministry of the Interior will assess your application in administrative proceedings. If any errors are detected in the attached documents, you will be prompted in writing to remedy such errors. In the notice, the Ministry will explain in detail what the errors are and what you have to do to remedy them. It will also set a time limit for you to do so. When justified and if you apply for it in writing, this time limit can be extended.
The Ministry of the Interior also checks if you meet the requirements to obtain the residence permit you are applying for. In such case you may be invited for an interview.
In the course of the administrative proceedings you can:
- Add additional documents to your application.
- Be represented in the proceedings (a Power of Attorney).
- Ask for access to your file.
- Ask for a stay in the proceedings.
- Withdraw the application (Withdrawal of the Application).
You can track the state of your proceedings online on the website under Status of my Application or in your personal account. If you were prompted to provide documents or to remedy errors, the time limit for processing your application is not running until the errors are remedied or for as long as it is established in the notice.
For more information on the state of your application you can submit a written Application for a Notification on the State of the Proceedings. You can find the most common reasons for why processing may take longer in the Database of Frequently Asked Questions.
6. Learn the result of the administrative proceedings
On the website under Status of my application you can see the following states:
- Being processed: No decision has been taken yet. For more information on what you can do in the course of the administrative proceedings please see the previous section.
- Granted: The Ministry’s decision is affirmative. Please see the following section.
- Rejected: The Ministry rejected your application or closed the proceedings. In such a case you will receive the decision in writing. You can appeal against the decision within 15 days of the date you were notified of the decision.
- The decision to reject the application consists of three basic parts:
- The Statement: It contains specific legal provisions based on which the application was rejected. It may also advise you that you must leave the country, including the time limit in which you must do so.
- The Statement of Grounds: It explains why the application was rejected and what documents and proofs served as grounds for the decision on your application.
- Your rights: It informs you on how to proceed if you wish to appeal against the decision.
- The decision to close the proceedings consists of three basic parts:
- The Statement: It contains specific legal provisions based on which the proceedings were closed.
- The Statement of Grounds: It describes the procedure and grounds that led to the proceedings being closed.
- Your rights: It informs you on how to proceed if you wish to appeal against the decision.
You may have only received a record of the decision to close the proceedings because in your case the proceedings were closed for reasons stipulated by law in which case the applicant does not receive a written decision (Section 169r (2) of Act No. 326/1999 Coll).
7. Make an appointment for biometric data scanning
If the application is granted, make an appointment by phone to have your biometric data taken. Please note that the appointment date is binding and you must follow the Administrative Procedure Code if you request a reschedule or cancellation.
8. Come to have your biometric data taken
Come to the scheduled biometric data scanning appointment. Take your travel document with you. At the biometric data scanning you will agree on a date to collect your completed biometric card.
9. Collect your residence permit document (biometric card)
The final step is to collect your residence permit (biometric card). The time limit for collection is 60 days from the date you had your biometric data scanned.
Under what conditions can you apply for an extension of your residence permit validity?
You can apply to extend the validity of your long-term residence permit repeatedly if you are going to continue to reside in the Czech Republic for the same purpose as you have so far. You can extend a long-term residence permit repeatedly, usually for up to 1 year at a time.
How and where can you apply?
You can submit the application to extend your residence permit’s validity at a Ministry of the Interior office, send it by post, Data Box or by e-mail with a recognised electronic signature, or you can submit it through an authorised representative.
Applicants under 15 years of age must submit their applications through one of their legal representatives (most frequently through one of their parents), using one of the above-mentioned ways.
When must you submit your application to extend your long-term residence permit?
No later than on the last day of validity of your current long-term residence permit, and no earlier than 120 days before it expires.
While your application is being processed, you may stay in the Czech Republic legally, even if your current residence permit or visa expires (for more information see Fiction of residence.)
What is the administrative fee?
CZK 2,500, 1,000 for minors under 15 years of age.
The administrative fee can be paid by bank transfer or by credit card at the Ministry of the Interior office.
What is the time limit to process the application?
60 days.
The time limit is not running if the proceedings are suspended or if there is a legal ground for it.
STEPS TO FOLLOW IN ORDER TO APPLY FOR AN EXTENSION OF A RESIDENCE PERMIT’S VALIDITY:
1. Prepare the necessary documents
In order to apply you will need:
- Application form
- Travel document
- Proof of accommodation
- Proof of funds for the residence (finances)
- Photograph
- Comprehensive medical insurance (information on children under the age of 18 can be found here)
- Proof of participation in the educational activity
Upon request also:
- A proof of payment for the insurance stated on the proof of comprehensive medical insurance
Upon application you must pay an administrative fee 2,500 CZK, 1,000 CZK for minors under 15 years of age.
If you want your application to be processed as soon as possible, you have to provide all the necessary documents already when submitting the application. If your application is incomplete, the Ministry of the Interior can suspend the administrative proceedings, which may lead to prolonging the application processing time (for more information please see the section additions to the application).
However, if there is a time limit for submitting the application stipulated by law and you do not have all the necessary documents yet, submit the application anyway, even though it may be incomplete. As if the time limit expires, your right to reside in the Czech Republic may cease to exist along with it.
Please review the formal requirements that the documents must meet.
2. Fill in the application
You can fill in the application form online. Then print out the filled-in form and sign it.
You can also download a blank application form, print it out and fill it in by hand – it must be filled in legibly, in block capitals, in Latin characters, and in Czech. You can also collect the form free of charge at one of the offices of the Ministry of the Interior.
3. Make an appointment to go to a Ministry of the Interior office
Make an appointment online or by phone beforehand in order to submit your application. Although a timely appointment reservation saves your time, it is not a necessary condition for submitting the application – with no appointment reservation you have to wait for your turn.
The lack of accessible slots in the schedule of appointments does not justify your failure to submit the application in due time. If the closest accessible date of appointment is after your time limit for submitting the application expires (for example your visa-free stay would already have expired), submit the application without prior reservation. For more details see your office’s opening hours (choose the appropriate office according to the location of your reported address) to find out, which is the earliest permissible date that you can appear in person, without having made a prior reservation.
4. Submit the application
You must submit a long-term residence permit application or an application for a new long-term residence permit (changing the purpose of residence) in person at a Ministry of the Interior office.
Are you not sure whether you must submit the application in person? For more information click here.
If you submit the application in person, you will receive a slip confirming the submission and a reference number assigned to your application. You need to know the reference number, for example, to be able to track the state of your proceedings.
If you have submitted your application within the given time limit, during the time when your application is being processed you are staying in the Czech Republic legally, even if your current residence permit or visa expires (for more information please see the section Fiction of Residence). This is the case, with some exceptions, until a final decision on your application is taken. At the Ministry of the Interior offices you can also apply for a certificate confirming permission for your residence (Bridging Visa). A Bridging Visa allows you, for example, to leave the Czech Republic and return again during the time when your application is being processed.
5. Wait for the decision
The Ministry of the Interior will assess your application in administrative proceedings. If any errors are detected in the attached documents, you will be prompted in writing to remedy such errors. In the notice, the Ministry will explain in detail what the errors are and what you have to do to remedy them. It will also set a time limit for you to do so. When justified and if you apply for it in writing, this time limit can be extended.
The Ministry of the Interior also checks if you meet the requirements to obtain the residence permit you are applying for. In such case you may be invited for an interview.
In the course of the administrative proceedings you can:
- Add additional documents to your application.
- Be represented in the proceedings (a Power of Attorney).
- Ask for access to your file.
- Ask for a stay in the proceedings.
- Withdraw the application (Withdrawal of the Application).
You can track the state of your proceedings online on the website under Status of my Application or in your personal account. If you were prompted to provide documents or to remedy errors, the time limit for processing your application is not running until the errors are remedied or for as long as it is established in the notice.
For more information on the state of your application you can submit a written Application for a Notification on the State of the Proceedings. You can find the most common reasons for why processing may take longer in the Database of Frequently Asked Questions.
6. Learn the result of the administrative proceedings
On the website under Status of my application you can see the following states:
- Being processed: No decision has been taken yet. For more information on what you can do in the course of the administrative proceedings please see the previous section.
- Granted: The Ministry’s decision is affirmative. Please see the following section.
- Rejected: The Ministry rejected your application or closed the proceedings. In such a case you will receive the decision in writing. You can appeal against the decision within 15 days of the date you were notified of the decision.
- The decision to reject the application consists of three basic parts:
- The Statement: It contains specific legal provisions based on which the application was rejected. It may also advise you that you must leave the country, including the time limit in which you must do so.
- The Statement of Grounds: It explains why the application was rejected and what documents and proofs served as grounds for the decision on your application.
- Your rights: It informs you on how to proceed if you wish to appeal against the decision.
- The decision to close the proceedings consists of three basic parts:
- The Statement: It contains specific legal provisions based on which the proceedings were closed.
- The Statement of Grounds: It describes the procedure and grounds that led to the proceedings being closed.
- Your rights: It informs you on how to proceed if you wish to appeal against the decision.
You may have only received a record of the decision to close the proceedings because in your case the proceedings were closed for reasons stipulated by law in which case the applicant does not receive a written decision (Section 169r (2) of Act No. 326/1999 Coll).
7. Make an appointment for biometric data scanning
If the application is granted, make an appointment by phone to have your biometric data taken. Please note that the appointment date is binding and you must follow the Administrative Procedure Code if you request a reschedule or cancellation.
8. Come to have your biometric data taken
Come to the scheduled biometric data scanning appointment. Take your travel document with you. At the biometric data scanning you will agree on a date to collect your completed biometric card.
9. Collect your residence permit document (biometric card)
The final step is to collect your residence permit (biometric card). The time limit for collection is 60 days from the date you had your biometric data scanned.