Long-term Visa – Other Educational Activities

If you intend to stay in the Czech Republic for more than 90 days for educational activities that do not fall under the long-term visa for the purpose of study, you can apply for a long-term visa for other educational activities.

These include e.g.:

• Studying at a secondary school, conservatory, or higher vocational school outside of an exchange program
• Education in a non-accredited study program at a university in the Czech Republic
• Education at a branch of a university that is not accredited in the Czech Republic but is accredited in another EU member state
• Post-secondary Czech language courses and specialized courses or programs that a foreign national cannot take in their
  country of origin
• Study visits and other educational courses or programs that a foreign national cannot take in their country of origin

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How long is this visa valid for?                     

For a maximum of 1 year.

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What does this type of visa look like?

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What obligations and restrictions does this residence permit mean?

You must fulfil the purpose of your stay for the whole duration of your residence permit. You must also follow the obligations for foreigners stipulated by law.

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What does this residence permit enable you to do?

If you hold a valid residence permit, you can leave and re-enter the Czech Republic repeatedly. You can also travel within the Schengen Area without a visa.

How and where can you apply?

You can only apply in person at one of the Czech Republic’s diplomatic missions:

• in a country that issued you with a travel document or which you are a national of, or
• in a state in which you have been granted a long-term or permanent residence permit and have been legally residing there continuously for at least 2 years (for EU countries, you can apply only in Dresden visa centre), or
• at any of the Czech Republic’s diplomatic missions if you are a national of one of these countries.

For a list of all the Czech Republic’s diplomatic missions please see the Ministry of Foreign Affairs website.

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What is the consular fee?

2,500 CZK in local currency or paid by card.

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What is the processing period of the application?

The processing period is 60 days.

The period is not running if there is a legal ground for it.

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STEPS TO FOLLOW IN ORDER TO APPLY:

• 1. Prepare the necessary documents

  In order to apply you will need:

  • Application form
  • Travel document
  • Proof of accommodation
  • Proof of funds for the residence (finances)
  • Photograph if your appearance has changed
  • Comprehensive medical insurance

  • A document confirming studies or confirmation of enrolment.

  • Parental consent if you are under 18 years of age

  • Document similar to a criminal record certificate, issued by the state of which you are a citizen. The obligation to submit a criminal record certificate does not relate to a foreign national under 15 years of age.

  Upon request provide also:

  • Medical Report
  • Document similar to a criminal record certificate, issued by other states where you have resided for a total of six months during the three years preceding your application.

  Upon application you must pay a consular fee 2,500 CZK. For a complete list of consular fees, including exceptions for some countries, please see the Ministry of Foreign Affairs website.

  Please review the formal requirements that the documents must meet.

• 2. Fill in the application form

  You can fill in the application form online. Then print out the filled-in form and sign it.

  You can also download a blank application form, print it out and fill it in by hand – it must be filled in legibly, in block capitals and in Latin characters. You can also collect the form free of charge at a Czech Republic’s diplomatic mission

• 3. Contact the diplomatic mission where you want to submit your application

  Before submitting the application, contact the diplomatic mission and make an appointment. For a list of all the Czech Republic’s diplomatic missions and their contact details please see the Ministry of Foreign Affairs website.

• 4. Submit the application

  You must submit the application in person. In justified cases a diplomatic mission may waive the obligation to submit the application in person. You must add all the documents required by law to the application, pay a consular fee and use the correct form (printed). If you fail to do so, your application will be considered as inadmissible. Your application together with the documents and the fee will be returned to you.

  The diplomatic mission’s employees may take your finger prints and visual record, and they may also do an interview with you.

• 5. Wait for the decision

  The Ministry of the Interior will first assess if your application meets all the formal requirements and it will also check if you meet all the requirements to obtain the residence permit you are applying for. In such case you may be invited for an interview that will be conducted by the diplomatic mission upon the Ministry’s request.

  In the course of the administrative proceedings you can:

  • Add additional documents to your application.
  • Be represented in the proceedings (a power of attorney).
  • Ask for access to file.
  • Withdraw the application (withdrawal of the application).

  You can track the state of your proceedings online on the website under Status of my application or in your personal account. For more information on the state of your application you can submit a written application for a notification on the state of the proceedings.

• 6. Learn the result of the administrative proceedings

  On the website under Status of my application you can see the following states:

  • Being processed: No decision has been taken yet. For more information on what you can do in the course of the administrative proceedings please see the previous section.
  • Preliminarily Assessed Positively: The Ministry’s decision has preliminary reached a positive result. Please see the following section.
  • Rejected: Your long-term visa application was rejected – either there is a reason for not granting the visa or your application was deemed inadmissible.
    • There is a reason for not granting the visa: In such case you will receive a notice informing you about the reasons for not granting the visa. You cannot appeal against this notice. If your application is not granted and you disagree with the reasons for not granting the visa, you can apply for a new assessment of the reasons for not granting the visa.
    • Your application was inadmissible. In such case you will receive a notice that the decision has been recorded in the file, explaining why the application was deemed inadmissible. The Ministry will return the whole application (the form, the documents and the consular fee) to you.

• 7. Collect your visa at the diplomatic mission and provide a proof of medical insurance

  If the application is granted, come to the diplomatic mission and collect the visa. A diplomatic mission’s employee will contact you beforehand in order to schedule an appointment with you.

  Before receiving the visa in your passport, you must provide a proof of travel medical insurance:

  1. covering emergency and essential care for the first 90 days of your stay in the country together with a proof of comprehensive medical insurance for the rest of your stay, or
  2. directly a proof of comprehensive medical insurance for the entirety of your permitted residence in the country.

  For persons under 18 years of age, only travel medical insurance for the first 90 days of stay is required. After collecting long-term residence, persons under 18 years of age automatically become participants in the public health insurance system by law.

  The diplomatic mission can also ask you to provide a proof of payment for the insurance. A proof of travel medical insurance is not required in cases stipulated by law (e.g. your medical insurance is provided under an international agreement).

• 8. Get registered at the Foreign Police upon arrival 

  You must get registered at the Foreign Police within 3 business days from the day you arrived in the Czech Republic. If you wish to stay in the country longer than your visa allows you to, you must apply in good time for an extension of the validity of the visa and your residence in the country stated in the visa, or you must apply for a long-term residence permit.

Under what conditions can you apply for an extension of the validity of your visa for a stay longer than 90 days?

If you hold a valid long-term visa issued for a period shorter than 1 year and you are going to stay in the Czech Republic for the same purpose for which you have stayed until now.

A long-term visa including extensions can be valid in total for a maximum of 1 year.

1. If your current long-term visa is valid for a period shorter than one year, you can apply to extend the visa repeatedly but only up to the total period of one year.
2. If you want to stay in the Czech Republic for a period longer than one year, you must apply for a long-term residence permit.

Example: Your visa is valid from September 1st 2021 to December 31st 2021. You can only extend it until August 31st 2022. If you want to stay in the Czech Republic for another year (from September 1st 2022 onwards), you must apply for a long-term residence permit.

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How and where can you apply?

You can submit the application to extend your residence permit’s validity at a locally competent Ministry of the Interior office, send it by post, Data Box or by e-mail with a recognised electronic signature, or you can submit it through an authorised representative.

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When do you have to submit the application?

At the latest the last day of your current visa’s validity, at the earliest 90 days before your long-term visa’s expiration and the expiration of your permitted stay in the country.

During the time when the application is being processed, you are staying in the Czech Republic legally, even if your current visa expires (for more information please see the section Fiction of residence).

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What is the administrative fee?

The fee is 1 000 CZK.

The administrative fee can be paid by bank transfer or by credit card at the Ministry of the Interior office.

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What is the time limit to process the application?

14 days.

The time limit is not running if the proceedings are suspended or if there is a legal ground for it.

Attention: an application to extend a long-term visa’s validity and of the stay it allows is inadmissible if:

• not all the documents required by law are provided,  
• you have not paid the administrative fee, 
• you have not used the correct form. 

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STEPS TO FOLLOW IN ORDER TO APPLY FOR AN EXTENSION OF A VISA’S VALIDITY:

• 1. Prepare necessary documents

  In order to apply you will need:

  • Application form
  • Travel document
  • Proof of accommodation
  • Proof of funds for the residence (finances)
  • Photograph if your appearance has changed
  • Comprehensive medical insurance

  • A document confirming studies or a confirmation of enrolment.

  Upon request also:

  • A proof of payment for the insurance stated on the proof of travel medical insurance
  • Medical report

  When submitting the application, you must pay an administrative fee of CZK 1,000.

  You are required to provide all documents stipulated by law, pay the administrative fee, and use the prescribed form. Otherwise, your application will be considered inadmissible.

  All documents must be submitted, even if they are not in the prescribed form. Any qualitative deficiencies in the documents can be corrected later, but you must submit everything when filing the application.

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  Please review the formal requirements that the documents must meet.

• 2. Fill in the application form

  You can fill in the application form online. Then print out the filled-in form and sign it.

  You can also download a blank application form, print it out and fill it in by hand – it must be filled in legibly, in block capitals,  in Latin characters, and in Czech. You can also collect the form free of charge at one of the offices of the Ministry of the Interior.

• 3. You can send the application or you can make an appointment at a Ministry of the Interior office

  You can submit the application at a locally competent Ministry of the Interior office, send it by post, Data Box or by e-mail with an recognised electronic signature, or you can submit it through an authorised representative.

  If you wish to submit the application in person, please make an appointment online or by phone beforehand. Attention: a lack of free appointment slots will not be considered as a reason for a late application submission. If the offered appointment slot is after your time limit for submitting the application expires, send the application by post, Data Box or by e-mail with an advanced electronic signature, or visit a locally competent Ministry of the Interior office without an appointment – with no appointment reservation you have to wait for your turn.

  If you are not going to submit your application in person, the date of its posting or the date of its sending by Data Box or email is important for complying with the given time limit. If you post the application at a post licence holder (most commonly a post office) the last day of your current resident permit’s validity, the time limit for submitting the application will be complied with. This applies even in the case that the application is delivered to the Ministry of the Interior after your residence’s validity has expired. We recommend, however, not to leave the submission for the last moment.

  If you submit the application in person, you will receive a slip confirming the submission and a reference number assigned to your application. You need to know the reference number, for example, to be able to track the state of your proceedings. If you do not submit the application in person, you can learn the reference number by calling our information hotline. In this case, it is recommended to call the hotline no sooner than a week after the application was sent as it takes a few days to assign a reference number to an application.

  If you have submitted your application within the given time limit, during the time when your application is being processed you are staying in the Czech Republic legally, even if your current residence permit or visa expires (for more information please see the section Fiction of Residence). This is the case, with some exceptions, until a final decision on your application is taken. At the locally competent Ministry of the Interior offices you can also apply for a certificate confirming permission for your residence (Bridging Visa). A Bridging Visa allows you, for example, to leave the Czech Republic and return again during the time when your application is being processed.

• 4. Wait for the decision

  The Ministry of the Interior will assess your application in an administrative procedure. If any errors or missing documents are identified, you will receive a written notice to correct errors in submitted application. The notice will specify:

  • what is the error or missing document,
  • what must be done to correct it, and
  • the period for correction.

  In justified cases, this period may be extended upon written request.

  The Ministry of the Interior also verifies whether you meet the conditions for issuing the requested residence permit. Related to this, an interview may be conducted with you.

  During the administrative procedure you may, for example:

  • Supplement the application with additional documents.
  • Be represented by a legal representative.
  • Request access to your file.
  • Request a suspension of the administrative procedure.
  • Withdraw your application.

  You can track the status of your application online via the Status of your application section on the Information Portal for Foreigners or in your personal account. If you receive a notice to submit supplementary documents or to correct errors, the processing period is suspended until the error is corrected or until the period set in the notice has passed.

  For information on the state of your application you may also submit a written Request for a Familiarisation with the Status of the Administrative Procedure. The most common reasons for longer processing are listed in the FAQ section.

• 5. Learn the result of the administrative proceedings

  In the Status of your application section you may see one of these outcomes:

  • Being processed: Your application is still being processed. For more information on what you can do during the processing period, see the previous step.
  • Preliminarily assessed positively: The Ministry of the Interior has preliminarily assessed your application positively. Proceed to the next step.
  • Rejected: The Ministry of the Interior has rejected your application or discontinued the administrative procedure. In such case, you will receive written notification on the decision or resolution. You may appeal against the decision or resolution within 15 days from the day the notification was delivered.

  • The decision to reject the application consists of three parts:
    1. The Statement: Legal grounds on which your application has been rejected. It may also state any obligation to leave the Czech Republic, including the period for departure.
    2. The Grounds of the statement: It explains why the application was rejected and what documents and proofs served as grounds for the rejection.
    3. Your rights: It informs you on how to proceed if you wish to appeal against the decision.

  • The resolution to discontinue the administrative procedure consists of three basic parts:
    1. The Statement: Legal grounds on which the administrative procedure was discontinued.
    2. The Reasoning: It explains the processing and grounds that led to the discontinuation of the administrative procedure.
    3. Your rights: It informs you on how to proceed if you wish to appeal against the resolution.

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• 6. Make an appointment to collect your visa

  If the application has been granted, make an appointment to receive the visa in your travel document. You can make an appointment online on the website or by phone.